Academic Policies

All undergraduate, engineering students requesting any type of absence memo to their faculty member must complete the online absence memo request form using the following link:

https://aub.ie/EngAbsence

The Office of Engineering Student Services provides a service to engineering faculty and students in the form of excused absence memos. This service is for undergraduate students who miss classes with verifiable documentation of the following reasons:

CATEGORY OF ABSENCE	DOCUMENTATION REQUIRED
Illness of the student or serious illness of a member of the student’s immediate family	Valid medical documentation * with information to verify the student’s name or name of immediate family member, as well as the recommendation from the medical professional regarding dates the student should be excused from class The ESS office cannot verify tele-medicine appointments. This doesn’t mean the absence cannot be excused. It does mean that the ESS office cannot provide an excused absence memo.* In these cases, students can provide documentation directly to instructors. Instructors make the decision whether the absence can be excused or if further documentation is needed.
Trips for members of the student organizations sponsored by an academic unit, trips for university classes, and trips for participation in intercollegiate athletic events NOTE: Not all events are sponsored by an ACADEMIC UNIT. Ask your faculty sponsor to be sure the trip meets the definition of an excused absence.	Student’s name listed on official letterhead from faculty sponsor or university representative with dates of event and reason why the event meets the definition of a university sponsored event
The death of a member of the student’s immediate family	Obituary of deceased family member and documentation of the relationship to the student
Religious holidays. Students are responsible for notifying the instructor in writing of anticipated absences due to their observance of such holidays	Letter or email to the Assistant Dean to include information about the student’s affiliation and specific dates of the religious holidays
Military Orders NOTE: If a student must miss a significant amount of coursework because of military duties, it may be in the student’s best interest to withdraw from classes. It is recommended that students meet with their academic advisor for guidance.	Copy of military orders with student’s name, as well as reporting date and complete list of dates of required service
Subpoena for court appearance	Copy of court documents with student’s name, date, and time of court appearance

NOTE: Instructors are not required to have an excused absence memo to excuse absences as the decision to excuse an absence is at the instructors’ discretion. Additionally, instructors can request additional documentation or information from the student before excusing the absence.

The Pre-Engineering Program consists of a freshman program of studies to prepare students for curricula in the Samuel Ginn College of Engineering. Students are provided with academic guidance and support to assist students in determining the curriculum that best fulfills their personal and educational objectives.

Pre-engineering students are eligible to move into a major upon successful completion of the academic requirements specified for each degree program. These minimum academic requirements must be completed within 4 resident semesters, not including the summer term between the freshman and sophomore years.