Department Newsletter Procedures

As part of our effort to unify publications throughout the departments, the Office of Engineering Communications and Marketing has established a template for departmental newsletters. Sara Borchik and Sally Credille are the points of contact for these newsletters with these department assignments:
Sara -- Biosystems, Civil, Computer Science and Software, Electrical and Computer, and Mechanical.
Sally -- Aerospace, Chemical, Industrial and Systems, and Polymer and Fiber   

Newsletter Procedure and Timeline (10-week process)

Week 10 - Dept. submits copy and photography to Karen Nesbitt in Engineering Communications and Marketing (ECM)

      • Copy should be complete and in .doc form
      • Photography must be high resolution digital .tif or .jpg (1 mb/300 dpi) or hard copy and include a descriptive caption
      • Dept. completes online project request form (since format is templated please enter "n/a" in the "format", "color", "mailing", and "look and feel" fields but indicate any special needs)

Week 9-7 - ECM requests mailing list from Info. Management Systems (IMS)
ECM edits copy; takes any new photos and/or secures missing art
ECM forwards content to graphic artist

Week 6-5 - Dept. reviews and signs off on layout
Mock-up sent to University C&M for approval/printer bids

Week 4 - Printer selected
IMS sends mailing list to ECM or printer

Week 3 - ECM gives files to printer

Week 2 - ECM and dept. review and sign off on printer proof

Week 1 - Newsletter printed, addressed and mailed; printer delivers unmailed
extras to ECM; ECM takes samples and forwards remainder to dept.;
printer sends bill to dept. and provides a copy to ECM