College of Engineering / Offices / Student Services / Policies and Procedures

Policies and Procedures

Procedure for an Excused Absence from Class

 Engineering Student Services reviews absences and provides an Excused Absence Memo in conjunction with absence policies outlined in the student handbook.

  • Excused absences are expected to be executed within one week from the end of the absence.
  • Supporting documentation is required.
  • Submit documentation to Engineering Student Services for review.
  • Complete an Excused Absence Memorandum in Engineering Student Services.
  • Pick up all documentation from ESS after review is completed (typically by the end of the day).
  • Present the memorandum to your faculty member.


Instructors shall determine the policy regarding grading which they feel is best for the course. This policy shall be presented to the class, in writing, at the beginning of the term and will govern the actions of the instructor in the course.


Instructors are expected to excuse absences for:

  1. Illness of the student or serious illness of a member of the student’s immediate family.
  2. The death of a member of the student’s immediate family.
  3. Trips for members of student organizations sponsored by an academic unit, trips for university classes, and trips for participation in intercollegiate athletic events. When feasible, the student must notify the instructor prior to such absences, but in no case more than one week after the absence.
  4. Religious holidays. Students are responsible for notifying the instructor in writing of anticipated absences due to their observance of such holidays.
  5. Subpoena for court appearance.
  6. Any other reason the instructor deems appropriate.


In the event that an absence does not comply with the first five reasons listed above, documentation may be presented to Engineering Student Services for consideration for a “class absence” memorandum. A class absence memorandum advises the faculty that documentation was reviewed and the reason for the absence merits consideration (point #6).