Department Newsletter Procedures

As part of our effort to unify publications throughout the departments, the Office of Engineering Communications and Marketing (ECM) has established a template for departmental newsletters. Sally Credille is the point-of-contact for department newsletters. Please contact her before you start planning your newsletter.

Turnaround time for newsletters is approximately 10 weeks from the time all copy is received.

Newsletter Procedure and Timeline (10-week process)

Week 10 - Dept. submits copy and photography to Sally Credille in Engineering Communications and Marketing (ECM). The copy should be complete and in .doc form. Photography must be high resolution digita. .tif or jpg (1mb/300 dpi final size) and include a descriptive caption

Week 9-7 - ECM requests mailing list from Info. Management Systems (IMS), edits copy, and takes any additional photos.

Week 6-5 - ECM lays out cleared content. Dept. reviews and signs off on layout/

Week 4 - Draft is sent to printer for bids and printer is selected. IMS sends mailing list to printer.

Week 3 - ECM gives files to printer.

Week 2 - ECM and dept. review and sign off on printer proof.

Week 1 - Newsletter printed, addressed and mailed; printer delivers unmailed extras to ECM; ECM takes samples and forwards remainder to dept.;
printer sends print bill to dept. and provides a copy to ECM

Last Updated: Feb 09, 2011